As your company grows so do your list of tasks, activities, processes and procedures. You may be good at juggling, but it only takes so long before you need an extra hand. We have identified 5 of the most common issues that SMEs who don’t have a Task Management System experience on a daily basis.
Simple Task Overload
Without the help of a dedicated task management system the sheer amount of tasks that you and your team are trying to juggle can lead to overlooked emails, lost projects and inefficient workflows. These together create a spin off effect leading to missed assignments, deadlines, and opportunities. Assigning and managing duties, whether they’re for yourself or other team members, helps everyone stay focused on the things that matter to your company. It’s less stressful for everyone when tasks can be organized in a way that allows for higher productivity, clear direction and meaningful accountability.
One of the biggest frustrations for anybody working on a team is manually keeping track of all the small moving parts, including time spent, status, deadlines and progress. Time and money is much better spent moving projects forward, however, instead many companies still insist on spending this time and money tracking projects using inefficient systems. The day of color coding Excel files to highlight a project’s status is gone. Managers and team members need to be able to check on progress at a quick glance – from the very beginning of a project all the way to its completion. Our task management system enables this.
Lost in Communication
A poorly implemented Task Management system cultivates inefficient communication. When you finally manage to filter your way through the spam in your email inbox you find you are left with confusing conversation threads and a maze of group emails. You are left opening incompatible and read-only files and spend your time renaming and re-saving modified files only to be left wondering which file is the most recent version. Our task management system will organise your companies online conversations and store them by project in a spam-free environment, with an effective document management system.
Persistent Project Blockers
With the wrong task management system, it’s easy to find your team in a jam if you’re constantly dealing with department overloads or project bottlenecks – especially if you don’t know who’s doing what. With the right task management system, you can monitor your team status and progress while maintaining a steady workflow and consistent task completion.
Task related knowledge that has not been effectively documented comes back to bite you as you are challenged with onboarding and ramping up new employees. How do you facilitate better knowledge management, so your team can get up-to-speed as quickly as possible? Time is money after all. You need a task management system that will clearly document the concept of a project, its history, who is responsible for what and the next steps to completion.
If any of these issues sound familiar to you, see our Task Management System and reach out to us for a free trial.